Job Posting

Church Administrator (Part-Time)

Westminster Presbyterian Church – Scarborough

Westminster Presbyterian Church is seeking a part-time Church Administrator to support the ministry, operations, and daily administration of the church. This role is essential in ensuring the smooth functioning of church life and supporting worship, communication, and facility coordination.

Position Details

  • Hours: 20 hours per week (4 hours per day or as agreed)
  • Location: On-site (in-office required every Thursday and Friday)
  • Reports to: Personnel Committee; accountable to the Session
  • Direction from: Minister and Supply Ministers.
  • Compensation: Reviewed annually and approved at the Church AGM. (Annual General Meeting)
  • Start Date: TBD

This position is subject to The Presbyterian Church in Canada’s “Leading with Care” policy, including a police background check.

Key Responsibilities

  • Provide administrative support to the Minister and church leadership
  • Manage phone calls, emails, mail, and visitor inquiries
  • Maintain church records, databases (Servant Keeper), calendars, and filing systems
  • Prepare weekly bulletins, worship materials, announcements, and PowerPoint presentations
  • Update and maintain the church website (WordPress)
  • Prepare accounts payable, cheques, and online payments (QuickBooks/RBC)
  • Coordinate facility bookings, rentals, and special events (weddings, funerals, baptisms)
  • Liaise with Walton Place and Isabella Walton Childcare regarding shared facilities
  • Assist with the preparation of Annual Reports, AGM materials, and meeting minutes
  • Ensure office supplies, church materials, and special service resources are stocked
  • Coordinate with vendors and maintenance services in consultation with Property & Finance

Qualifications & Skills

  • Minimum age: 18 years
  • Experience in office administration (church or nonprofit experience an asset)
  • Comfortable working in a faith-based environment
  • Strong organizational, communication, and time-management skills
  • High level of confidentiality and professionalism
  • Proficiency in Microsoft Office, QuickBooks, PowerPoint, Canva, WordPress, and database systems
  • Willingness to comply with the Leading with Care policy requirements

How to Apply

Interested candidates are invited to submit a résumé and a brief cover letter outlining relevant experience.

Email applications to: Pauldsyms@gmail.com
Application deadline: January 30th 2026.

Westminster Presbyterian Church is committed to fostering a welcoming and inclusive environment and thanks all applicants for their interest. Only those selected for an interview will be contacted.